DAY OF COORDINATOR

WHY CHOOSE THIS OPTION?

Even though we try to take care of A LOT- There are still a couple of tasks that we as a venue do not take care of. The advantage of using our in house coordinator is that they will be trained, and proficient with all things Pine and Pond.

WHAT CAN/WILL THEY ALL DO?

They will check in upon arrival and throughout the day. They will act as your point of contact person for the 8 hours of service decided on. They can assist with the following:

  • Arbour decor (depending on florist and 8 hour period selected).

  • Setting up extra table decor (guest book table, gift book table, cake table etc.).

  • Help with ceremony timing.

  • Vendor Help (welcoming vendors, helping setting up snacks/food at outdoor bar, ensuring officiant has everything they need for the ceremony etc.).

  • Help transition from ceremony to reception (Ex. Florals that need to move from outdoor arch to reception etc.).

  • Use a golf cart to help shuttle elderly or different ability guests from ceremony to reception if needed.

  • Ensure all vendors show up on time and call if not. 

  • Be a point person between the bride and groom and the venue and check in frequently. 

  • Ensure MC and officiant have the venue announcements and remind guests of the rules. 

  • Help with a back up plan in case of inclement weather.

  • Help take care of take down of your extra table decor (if later time-frame is selected).

HOW WILL THIS WORK?
If you select this add on option, you will get an email introducing you to your day of coordinator and one additional form to fill out. This form will go over additional needs such as decorating the arbour, guest book table etc. We will add all extra items to your file which our day of coordinator will have access to. Once this form is received, your day of coordinator will give you a consultation call to go over and finalize details with you for your wedding day.


HOW MUCH DOES IT COST?

It will cost $750 for this service.

WHEN DO I HAVE TO BOOK THIS SERVICE?

You can simply select this as an ADD ON feature on your event day forms. This means you have up until 4 weeks before you wedding to decide if you would like to add this service on.